JMC End of Semester Procedure

Greetings everyone,

With the end of the first semester approaching rapidly I wanted to make sure everyone knew how to complete their grades for the end of the quarter and semester.  I have made a video that goes through all of the steps that you need to do to finish up quarter two grades as well as a video that goes through semester specific steps.  Here are the steps for WHS/CMS teachers:

  1. Make sure you have setup grade cutoffs and entered in your categories and assignments
  2. Finish entering grades for the second quarter
  3. If you are going to be giving a semester exam/project and want to enter the scores on the Assignment Scores screen, click on File, then Preferences.  Then check the box that says “Include Exams in Course Menu.”
    1. This will allow you to create a category and assignment for your semester exam.
    2. You will need to set the grade cutoffs for the semester exam for each class.  If you don’t setup grade cutoffs for the semester exam you won’t be able to use Assignment Scores for your semester exam.  I suggest copying your grade cutoffs from another course.
    3. You also have the option of hand entering the semester exam on the Course Grades screen.  The only difference will be in the way the final grade for a student is calculated.
  4. Click Edit, Course Grades and set the weights for each of your classes.  This will likely be 1 to 1 for classes that do not have a semester test and 2 to 2 to 1 for classes with semester tests.  If you are not sure, ask someone.
  5. Once weights are set, click Options, then Calculate Q2 Grades from Scores.  This will take all of the scores from assignment scores and enter them in as a final grade for the quarter.
  6. If you need to change a grade for a student for some reason, click on their grade under quarter 2 and choose a grade from the list to the right.
  7. To calculate grades for S1 Exams, click on Options, then Calculate S1 EX from Scores.
    1. If you are not using Assignment Scores to enter your semester exam scores, you MUST hand enter them on the Course Grades screen.
  8. To calculate grades for S1, click Options, then Calculate S1 Grades.  This will take the grade from Q1 and Q2 as well as the Semester Exam and weight them appropriately and give you a final grade for the course.
  9. Do steps 4 through 8 for all of your classes.
  10. After all grades are showing in Course Grades, then click Save and then Done.
  11. Then click file, teacher to office.  Make sure Grades is checked and click OK.
  12. Your grades will be sent to the office.  Click OK on the confirmation message that appears
  13. Change the term to Quarter 3 and quit your grade book when you are done.

For the elementary school teachers, there are a few different steps.  If you use Assignment Scores for a daily grade book in addition to your standards and benchmarks, you need to complete the steps above in addition to the ones below.  These are the same steps that you complete every term.  Here are the steps for RES teachers:

  1. You need to enter in the results for each standard and benchmark by clicking on edit and then either Edit Assessments for a Class or Edit Assessments for a Student.
  2. Then click add initial assessment set and accept the date that appears.  Only after you click add initial assessment set will your standards and benchmarks appear.
  3. Make sure you are saving frequently.  If you are a specials teacher, it may be prudent to do only a class or a grade at a time and then save and send those grades to the office.  I would also suggest closing out of JMC as there have been problems in the past when a specials teacher does all the grades for all the classes and then it doesn’t upload correctly when you quit.  By quitting JMC after a few classes you will not have to worry about this happening.
  4. After entering all your results, click File and then Teacher to Office.  Make sure to check both Grades and Standards and Benchmarks before clicking OK.  If you do not click Standards and Benchmarks, your grades will not be sent to the office.

This shouldn’t be new for too many of you.  Nothing has changed from years past other than some design aspects perhaps.  Here is a video I created for completing END OF QUARTER steps and here is a video for completing SEMESTER SPECIFIC steps.  If you have any questions, comments, concerns please do let me know.



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